Administrative Assistant (m/f)

Permanent full-time position

Full time

Competitive salary/commensurate with qualifications (Location: Warsaw, Poland - Office-Based)

 

Organization: International Halal Certification Body

We are an international Halal Certification Body providing certification, inspection, and conformity assessment services to organizations operating in the food, tourism, healthcare, cosmetics, pharmaceuticals, and related sectors. Our activities include the independent assessment and certification of conformity with Halal requirements, international standards, and applicable regulatory requirements. As part of our continued growth in the Poland and international markets, we are seeking a highly organized, detail-oriented, and motivated Administrative Assistant to join our Warsaw office.

 

Your duties:

• Assist in document control, records management, and compliance-related activities, as well as supporting technical reviewers and certification personnel with administrative tasks.
• Manage daily office operations, handle incoming and outgoing correspondence (emails, phone calls), and coordinate office supplies.
• Organize meetings, travel arrangements, business appointments, and prepare reports, presentations, and business documents.
• Support communication and maintain strong relations with clients, partners, accreditation bodies, and stakeholders in Poland and internationally.
• Willingness to take on additional responsibilities and tasks as required to support the needs of the team and the business.

Your qualifications:

• Native or fluent Polish language skills along with fluent English or German skills (both written and spoken) are required.
• Strong organizational, time-management, and communication skills with high attention to detail and a professional, customer-oriented attitude.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and the ability to work independently and manage multiple priorities.
• Applicants must have the legal right to work in Poland. Reliability, integrity, and discretion when handling confidential information are essential.
• Advantageous: A degree or experience in food-related or technical fields (Food Engineering, Biotechnology, Quality Management, etc.), familiarity with ISO standards (9001, 22000, HACCP), a valid driving licence, and willingness to travel.

What we offer:

We offer you a permanent full-time position (subject to a probationary period) in a modern office located in Warsaw. You will have the opportunity to work in a friendly, professional, and supportive international environment with exposure to global certification schemes. We provide professional development and training opportunities; candidates with a technical background may have future pathways into technical review, scheme management, or auditor qualification programs. We offer a competitive salary commensurate with your experience and the chance to contribute to the development of international Halal certification services.

 

How to reach us:

If the job advertisement described above appeals to you, please send your application documents (CV in English and a brief cover letter) to the following e-mail address: development@halalcenter.global